Shipment of goods and customs

The Forwarding and customs dispatch agency PALCO is the official agency in charge of all the services of transport, expedition, customs matters and delivery to the Stand. In cases where the transportation of the merchandise is processed with other transit agencies, these must be credited and pay the corresponding payment to provide services at the Fair. When it comes to samples to exhibit large dimensions, weight or other special features, the exhibitor is obliged to communicate it to the Organizer at the time of submitting the Contract Request of Participation, for its knowledge and approval, in accordance with the specifications of the assembly, the capabilities of the fairground and the type of sample in question.

The shipment of the samples and their documentation will be done in such a way that the arrival to Cuba by sea takes place 15 days before the opening of the Fair and 7 days before in case of air transportation. All merchandise must be consigned, except in the case of the International Fair of Havana, to:

FAIRGROUND PABEXPO FAIR _________________ HALL __________________ STAND NUMBER: _________________ Palco Business Group. Fairground PABEXPO Ave 17 e / 180 y 182, Siboney, Playa, Havana, Cuba Tel. +53 72710758

PABEXPO recommends the participants pay attention to the following documentation required by the authorities before the arrival of goods by air or sea to Havana as applicable.

• B / L (originals) or AWB (fax copy).
• Commercial invoice (specify product description, quantity, price, amount, currency and delivery condition according to INCOTERMS terms).
• Original certificates according to the nature of the merchandise (sanitary, phytosanitary or veterinary).
• Insurance policy (in case of having).
• Packing list.
• Certificate of origin or certify origin of the invoice.
• Any other document required by the competent authorities

The exhibitor who arrives to the country with samples of exhibition in condition of accompanying baggage must, not less than 48 hours prior to arrival, notify the Forwarding and customs dispatch agency  PALCO: Passenger’s names and surnames, flight number and arrival time, Passport number of the bearer, copy of the invoice consigned to the Fair. The original invoice must be delivered by the carrier to the relevant airport authorities.

To guarantee that the samples are located in time in the corresponding stands it is required:

• The payment of the rates stipulated for the transportation and handling of goods include services from port / airport to the stand in question and are fixed by the Forwarding and customs dispatch agency PALCO.
• A Fair Customs Office of the General Customs of the Republic of Cuba will operate in the Fairgrounds to facilitate all procedures for the temporary, definitive import and re-export of the goods on display.
• Reception of the goods in the fairground will be done through the staff of the Forwarding and customs dispatch agency PALCO, belonging to the PALCO Group.
• If this service is contracted to another Forwarding and customs dispatch agency it will have to pay the cost of the credentials of its personnel and of the parking lots.
• Forwarding Agencies and exhibitors must be present at the dismantling from the first day and at the established time in order to collect and pack their samples and remove them, otherwise the fairground will not be responsible in cases of loss or loss.

In relation to the Reception, Handling and Delivery of Samples, the Forwarding Agency PALCO, will process all temporary and transit imports.

Once the samples are placed in the stand, the exhibitor can start opening the packaging of goods, unless there is an objection by PABEXPO and with the authorization of the Customs Agency.

The return to origin of the samples (re-exportation of goods) will be requested during the celebration of the Fair, following a contract with the Forwarding and customs dispatch agency PALCO. Payment in all cases will be in advance.

Exposed samples may remain in the country up to 5 days after the end of the Fair. From that date the exhibitor or buyer who has not withdrawn their samples must pay the storage according to the established rates. In the event that the storage is not processed, the fairground will do so on behalf of the interested party and will not be responsible for damages and damages that can receive the samples, as well as for the expenses incurred. The same treatment shall apply to goods subject to re-export, provided that the established contract is not signed. The request for storage of goods will be formalized in the office of the Forwarding and customs dispatch agency PALCO.

It will be the responsibility of the exhibitor to know the regulations of the customs related to the samples to be exhibited at Fairs and Exhibitions.