Regarding construction, decoration, assembly of stands and care of facilities

Through the model Contract Request for Participation you may require all the services you need for your participation in the Fair, including the type of assembly to contract.

 PABEXPO grants space for the following modalities:

• Space mounted (space with modular stand mounted by Pabexpo staff).
• Stand without mounting (free space).
• Free design space (free space where the exhibitor makes its own design and assembly).

The prices approved by the Organizing Committee for the contracting of spaces, in relation to the type of assembly selected, are defined by PABEXPO and will be in correspondence with the rates approved in this respect.

The assembly of the modular stands will be carried out by PABEXPO’s specialized staff in accordance with the design and layouts of the assembly delivered by the exhibitors, specifying internal divisions, types of doors, location of reflectors and electrical installations, among other aspects. In the case the exhibitor does not deliver the design of his stand, the Organizer together with the Head of the Assembly Area will arrange the assembly according to his interests and will not respond for any delay in his delivery. Any subsequent changes in the interior design or division will be charged additionally according to the rates established for it. PABEXPO generally uses an aluminum profiling system with white modular panels. The panels and aluminum profiles cannot be painted, screwed or pierced. These structures will be able to support up to 5 kg of weight in each panel.

The space mounted (modular) includes: space, aluminum structure and panels, carpet, sign with the name of the company and consumption of electricity up to 500W.

In the space without mounting is the space free of structures and panels, only includes electricity consumption up to 500 W.

In the space of free design the exhibitor decides the design of its stand in the space granted and the rent of furniture and other services. Includes space, carpet and electricity consumption up to 500W Such assembly requires, by the type of stand to be constructed, that the exhibitors with their assembly staff access the fairground with a longer time in advance than normally conceived for the other assembly modalities.

This type of assembly must be completed three days before the beginning of the Fair so the exhibitor will take control of these dates for the assembly schedule and will demand the fulfillment of the same to his assembly brigade.

When the exhibitor wants to set up his stand (special assembly) he will indicate it when making the reservation of the space and will deliver with not less than 45 days before the beginning of the Fair the layouts (isometric, plant and electrical) as well as the descriptive memory, the execution schedule, the name of the builder or entity that will carry out the assembly and the corresponding budget for approval by PABEXPO. Any subsequent changes in the approved design must be consulted by the Organizer, and depending on the complexity of the events and the proximity to the opening of the Fair, regardless of the type of assembly, will be charged additionally, depending on the rates approved in PABEXPO for such purposes.

In the case of modular, special or other assemblies, PABEXPO or its construction companies will have the first option to execute them, and if it is awarded to another entity or a different builder, PABEXPO will apply a fee higher than the contracted space and the mounting credentials. These credentials will be invoiced to the exhibitor. The written authorization for the start of assembly, conditions and deadlines will be notified within 3 days after receipt of the documents indicated in the previous paragraph.

In special assemblies with wood and materials of similar texture and characteristics, the exhibitor is obliged to bring them to the fairground in such a way that it is only necessary to carry out the assembly of parts and modules in the space contracted. The use of space as a production workshop will not be approved. Under no circumstances will sanding, painting or other similar work be allowed inside the fairground. The construction of stands with the use of plasterboard (gibson), gypsum, cement board and materials of similar characteristics is prohibited. At the end, the exhibitor, whatever the assembly is made, is obliged to deliver the used space in the same state in which it received (clean, free of assembly elements and waste). For the above you must remove all the waste generated during the assembly and dismantling of the fair, for it will be available a place within the fairground for waste. This obligation extends to the elements used in modular stands and exhibition samples during the fair. In case of breach of this obligation will be penalized the exhibiting company for the damages caused to PABEXPO.

In the decoration of stand, it is not possible to use adhesives or adhesive materials on the surface of the panels or profiles, nor water in quantities that affect the conservation of the panel. The floor, columns or ceilings of the premises are also prohibited, glued, painted, perforated, broken or deteriorated in any way. Adhesive materials outside the stand will not be allowed.

The deterioration of assembly elements, floor, columns, beams and any structure of the enclosure will involve the collection of the stipulated quantity or that stipulates the address of the enclosure according to the damages caused and must be paid before the culmination of the Fair or The disassembly, if any.

No assembly areas will be delivered to exhibitors prior to the date scheduled on the trade fair calendar, however in strictly necessary cases and if conditions permit, PABEXPO may authorize the advance delivery upon payment of a determined amount in consideration of the expenses (protection, cleanliness, energy consumption, etc.) that the premises will incur.

The entrance of the exhibitor to the fairground will be, as a rule, three days before the start of the Fair and the exhibitor’s credential will allow him to enter to locate his samples during those days.

The stands must be fully assembled no later than the day before the opening of the event, otherwise, provided there is no justified cause, PABEXPO may penalize the exhibitor with a fine of up to 5% of the total cost of the leased area.

Dismantling will take place on the dates and times determined by PABEXPO once the Fair has been completed.